Board Meeting Minutes August 2023

August 5th, 2023

Clubhouse and on Zoom

All present, except for Cullen and Ian

1) Next board meeting date and location?

• Next board meeting?   Monday Sept 18th
• Next club meeting? November 2nd 

2) Treasurer’s Report

• Usual Financial info.

• Bank & Paypal: Account balances looking good.
• Need to purchase cooler tarps/covers ($10 each? Someone please purchase while we plan for a constructed cover

3) Activities

• Arrowhead Brewfest Sept 9
• Who’s going?

• Keg sign-up sheet- How many kegs are signed up? Have proper signage for our beers. ex. Beer name, Style, ABV, brewer.
• 2 Campsites- Are they up for purchase? Anyone purchased a spot yet? 6 people per campsite max (cost was $132 for both sites, 2 nights) 
• Equipment–what are we bringing?  Who’s bringing it?  Jockey boxes.  Kevin most of it, but Eric to bring what Kevin can’t.

• Oktoberfest

• The Dexters residence 
• How much are we charging? $30
• How many tickets have sold so far?
• Jockey Boxes & picnic taps
• Are we doing the taco guy? Yes - Jenna said she would make pretzels with all the mustards & Tiff/Kathy will make some sort of dessert
• Also bring a dish - appetizer or snack
• Ordering restrooms? no
• Cleaning crew on Sunday

• Advertise silent auction early - asking for donations (personal brew equipment or brewery donation help) All proceeds will go toward subsidizing 50th party ticket pricing
• Include in next eblast & text closer to the fest: call for items (gift basket with beer & stuff, gift certificates to local breweries, etc.)

• We have a fair number of items “donated” by club members at the Shop 
• Who wants to be in charge of the silent auction?
• Activities directors (Bob) to organize any keg toss, mug holding contest or whatever.  
• Cleaning crew afterwards paid for by club.

• Change over brunch Nov. 12 is se. 
• Is this set in stone? No - Ilan asked to change to Nov 19th - work for everyone?

SCHF - 50th Anniversary edition

• We need to plan this one out to match the immensity of our accomplishment. 

Google doc has been created.

50th Anniversary SCHF "Classics" Bar

• Resurrecting the Classics Bar Concept:
• One bar filled with well-known Falcons beers. Things we’re proud of that show the history of the club
• Octorandall?
• Dougweiser
• Falconsclaws
• DONE - Heart of Darkness- Q & Tiff
• Hashiell 10 - MB (Sunday August 20th @ her house)

• Citizens Brew- Spoke to Larry and informed him if we do not get any members to sign up that we were going to pull out from the event. 
• Quinlan?  Fallon?  Anyone else? Art Fitz, maybe Ed?

4) Vice President

• Anything new for DKM?
• Macleod – Date -Jan 27th
• Mayfaire - Santa Monica Brew Works (Date?)
• BOS winner to brew @ SMBW (Tiff to confirm with Avery)
• Competition Committee Meeting–When? After website is up - Nov. 14th
• Is the comp. website functional?  Do all 3 VPs have access? - No and No 
• Marketing - Drew, John A., Jamie

5) Grand Hydro

• What are we drinking- for November? - Imperial Stouts + RIS Comp
• Grand Hydro Comps:
• November - Imperial Stout (all sub styles invited)
• January - Mild’s Steam Beer
• Stuffed Sandwich - Dec. 16th - Live on Website
• Happy Hour: 

• When is the next one? 
• North Park

6) Webmaster

• Anything new?

7) Art Director 

• Connect with Brian from Bravery to create label
• Start creating 50th artwork for swag & advertisements
• Connect with Art Fitz about past artwork archive - he wants to include as much as possible in the videos he’s creating for the party

9) Membership

• What are the numbers? 137 April- 

• Active Members: 
• New Members: 
• Auto subscriptions: 

• Any new discounts? 

10) Publicity

• Club Recipe Book?
• What’s the future vision for this? Jaime can create PDF/BeerXLM/Beerfather JSON files over next few months to modernize.  Should include recipes from both the current and old websites.   Drew to give him access
• QR code note card?

• Shop Brews
• September 16th - Ilan - Pale Ale 
• October 22nd - Rick - TBD

11) Newsletter

• Deadline for submission: Friday, September 1st
• Ideas for content:
• HBC recap (lots of bonding with other LA clubs)
• Upcoming events and competitions 
• Upcoming Comps across CA?

12) Burger Meister

• Oktoberfest?  No  Taco Guy.

13) Secretary

• Anything new? 

14) Other business?

We need to step up our presence at festivals, let’s get a bit more presentable.

• MB’s house- Casino Night Fundraiser - January 20th (Doug King’s birthday)
• How else should we raise money for the 50th party?  Mayfaire sponsors

• Covers for the jockey boxes when we do not take the bar.
• Did we buy that 4th jockey box?  Include the rack?  If so, who’s going to change the beer lines?
• What about a multi-tap jockey box similar to Toaked’s?  
• In advance of Oktoberfest? 
• Do we want their old ones? No
• What about the remains of Kent’s bar?
• John to see if the tower from Kent’s bar will fit in 100 qt cooler
• Are we interested in that Phantom Ale stuff Ed found?  It’s gone.
• Conference “Puck” for better zoom calls (Board, Club Meetings)
• The bird tap handles for our bars/set up. We will follow up
• We need to organize and sort out the totes that are in the rear of the clubhouse. Mid to end of October.
• Beanie Bar / now Nicolai Bar / soon Roger Bar–what do we do with it?